Academic Standing Policy

Purpose / Objective

The goal of the Academic Standing Policy is to provide overall guidance and clarity to students who face academic issues. The policy applies to all students at any time in their course of study at AIMS Education.

If a student receives three warnings and/or probation during their course of study, for any reason, their academic record may be reviewed by the Academics Department and can lead to termination.

Grades

Academic Warning (Policy A)

Applicable for non-core courses in MRI, DMS, CVT, DCS, NDT, ST, and MA; and all courses in PHARM, MBC, MIHR, CMT, EKG/PHL, and PHL.

Academic Warning
 

A minimum of 75% is required to pass a module.* At the discretion of the instructor, students who fail a quiz or quizzes and/or the midterm, must meet with the Academics Department (program director/academic affairs administrator).

In the applicable courses, tutoring is not provided. Students are encouraged to have their questions answered during, before, and after class or during breaks. Instructors are available before and after class to meet with the students to answer any of their questions. Additionally, the program directors’ office hours are posted outside the instructors’ room.

* Certain programs require a 3.0 GPA to progress to core courses. Students, in these programs, who do not maintain a 3.0 GPA, may be counseled to transfer to a less strenuous program.

Academic Probation
 

If a student fails the module or the final exam retake, they are placed on academic probation. On academic probation, students are given the following options:

  1. Receive counseling about options to transfer to a new program.
  2. Retake the module at the student’s expense (if financial aid does not cover the cost for a repeat module).
  3. At the discretion of the Academics Department, emergency, family, or medical situations may allow for an academic plan while a student proceeds to the next module.

If a student transfers to another program or successfully repeats the module, he or she is removed from academic probation.

Academic Warning (Policy B)

Applicable for core courses in MRI, DMS, CVT, DCS, NDT, ST, and MA. All academic warnings are per module.

First Academic Warning - Quiz or Exam
 

Students who fail an exam (quiz or test) must meet with the Academics Department (program director/academic affairs administrator). Study plans issued to students must be completed in a certain period and must detail the work accomplished. Students who fail the midterm may require an academic plan.

Second Academic Warning - Quiz/Exam and Midterm Exam
 

Students who fail an exam or quiz, and the midterm, are placed on academic probation and receive a mandatory academic plan. Each plan includes up to 5 hours of mandatory prepaid tutoring.* Also, students must meet with the Academics Department to review their academic record.

Third Academic Warning - Quiz/Exam, Midterm Exam, and Final Exam
 

Students on academic probation who fail the final exam are eligible for an exam review. Students are provided an exam review before the final exam retake. If the student fails the final retake, at the end of the module, the student is eligible to:

  1. Receive counseling about options to transfer to a new program.
  2. Repeat the module at their own cost when it is next available.

Final Exam
 

Students, who are not on academic probation and fail the final exam, are allowed a final exam retake; Students are provided an exam review before the final exam retake. If the student fails the final retake, at the end of the module, the student must complete prepaid academic tutoring of up to 10% of the module.* Students will be given one more chance to retake the final exam at the end of the academic tutoring. The tutoring and the retake must be completed within 30 days of the date of the failed exam. The maximum grade a student can earn on a retake is 75%. If a student fails the final retake, the options are as follows:

  1. Receive counseling about options to transfer to a new program.
  2. Repeat the module when it is next available.

* The Academics Department determines if tutoring is required upon review of the student’s academic record. Tutoring will be provided based on the availability of the instructor. Any required tutoring will be at the student’s expense. Financial aid is not available to pay for academic tutoring.

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