WITHDRAWALS AND THE RETURN OF FEDERAL FINANCIAL AID
Once you start attending classes, the federal government requires that you "earn" your financial aid awards in direct proportion to the number of days you do attend. If you completely withdraw from school before completing the term, the school must calculate according to a federally prescribed formula the portion of the total scheduled financial assistance you have earned and are therefore entitled to receive up to the time you withdrew.
If you receive (or the school receives on your behalf) more assistance than you earn, the unearned excess funds must be returned to the Department of Education. If, on the other hand, you receive (or the School receives on your behalf) less assistance than the amount you have earned, you may be able to receive these additional funds.
The portion of your federal grants and loans you are entitled to receive is calculated on a percentage basis by comparing the total number of hours in the module to the actual number of hours you attended before you withdrew.
For example, if you complete 30% of the semester, you earn 30% of the assistance you were originally scheduled to receive. 70% of your scheduled awards remain unearned and must be returned to the Federal Government.
Once you have completed more than 60% of the semester, you have "earned" and are entitled to receive 100% (all) of your assistance.
If you have received your financial aid payments but then withdraw from the College (either officially or unofficially) before completing 60% of the semester, you may have to repay the unearned portion of your awards .
Your withdrawal date is determined by the School as either (1) the date you began the school's withdrawal process (as described in the Schedule of Classes) or the date you officially notified the Registrar of your intent to withdraw; or (2) your last date of attendance at an academically-related activity as documented by the school.
If you receive excess funds that must be returned to the government, the school shares with you the responsibility of returning those excess funds. The school's portion of the excess funds to be returned equals the lesser of (a) the entire amount of the excess funds, or (b) your total tuition and fee charges multiplied by the percentage of unearned funds.
You will be required to repay to the school any grant funds the school had to return to the Department of Education on your behalf. In such cases, you will be billed by the school and have to make payment arrangements with the Bursar.
In addition, you may also have to repay some of the excess grant funds you received directly to the Department of Education. Since any Direct Loan funds you received must be repaid according to the terms of the promissory note, you would not be required to return the excess loan funds you received until such time as your loans go into repayment.
Any award money you are required to return to the federal government is considered a federal grant overpayment. You must either repay that amount in full or make satisfactory arrangements with either the School or the Department of Education to repay the amount. You must complete these arrangements within 45 days of the date of the school’s notifying you of your overpayment status or you risk losing your eligibility for further federal financial assistance.
After it has been determined that you have withdrawn, either officially or unofficially, AIMS Education will perform the necessary calculations and notify you if you are eligible for further payments or if you must return any of the aid you already received. This notification will also indicate what you must do to receive additonal payments or repay any funds that you were overpaid.